A computerized maintenance management system (CMMS) is an invaluable tool that maintenance managers use to effectively handle personnel, machinery and material assets. In the long-run, CMMS programs will reduce downtime and maintenance costs while improving productivity and asset life. CMMS systems will not only improve maintenance processes, but reduce workloads for maintenance supervisors and managers.
Automatic Scheduled Maintenance
Preventative maintenance programs typically use spreadsheets and inspection worksheets, but CMMS programs will automatically notify maintenance managers when machines or equipment require servicing. In fact, weekly reports that identify upcoming deadlines are excellent assets for maintenance planning meetings. As a result, there will be less disruption and downtime, which will result in increased revenue and efficiency.
CMMS programs provide maintenance managers with better information transparency and thus better control and real-time agility. They help to create individual tasks, track assignment deadlines and follow-up on unfinished tasks. The ultimate benefit is increased labor productivity because the CMMS will plan assignments so maintenance staff can smoothly complete their tasks without any interruptions.
Employee Request Function
Most maintenance systems rely on the old fashion method of posting clipboards with repair request forms near machines. Not only is this inefficient, but this hinders speedy repairs. One of the best features of CMMS programs is the repair request function that allows employees to submit work requests when something needs to be repaired as unregistered users. Maintenance supervisors can easily monitor and assign repairs as needed based on priorities and staff availability.
Accessible Repair History
In companies with hundreds of machines, it is impossible to rely on memory to keep track of repair histories. CMMS programs accurately track all repair history, which includes a list of parts used, downtime amounts and labor hours spent. Being able to review individual repair histories will mean that managers can strategically plan equipment obsolescence.
Easy to Track Costs
A maintenance information system can be used to track parts, labor and other expenses, but a CMMS program is a central database for all maintenance related expenses. Most maintenance managers try to review written records every few months, but this is time consuming and results in limited information accuracy. CMMS programs can easily run costing reports that will allow managers to easily adjust maintenance processes and standards.
Finally, CMMS programs also offer adequate inventory and purchasing functions, so incoming parts and supplies can be tracked. This will eliminate excess parts, duplicate purchases and wasted money. Overall, a CMMS is a useful tool to help maintenance managers better organize and control resources.